Don’t send that Email now!
Before you hit send on that next email, perhaps you should run down this email checklist, just to be sure:
- Have I included the line – “Please save the planet. Don’t print this email”? (If so, please delete the line and consider a job as a forest ranger or flight attendant)
- Is it going to just one person?
- If it’s going to a group, have I thought about who is on my list?
- Did every person on the list really and truly opt in? Not like sort of, but really ask for it?
- So that means if I didn’t send it to them, they’d complain about not getting it? If they wouldn’t complain, take them off!
- Am I angry while writing the email? (If so, save as draft and come back to the draft after 24 hours)
- Could I do this note better with a phone call?
- Am I blind-CCing my boss? If so, what will happen if the recipient finds out?
- Is there anything in this email that I will be embarrassed of, if it is published in tomorrow’s “Times of India” edition. If so delete.
- Is any portion of the email in all caps? (All caps mean you are shouting at the person. Better avoid it)
- Is it in black type at a normal size?
- Do I have my contact info at the bottom? (If not, consider adding it)
- Could this email be shorter?
- Are there any emojis involved? or other emoticons involved? (If so, delete. Keep them for WhatsApp only)
- Am I forwarding someone else’s email? (If so, will they be happy when they find out?)
- Am I forwarding something about religion (of mine or someone else’s? If so, delete immediately)
- Am I forwarding something about a virus or worldwide charity effort or other potential hoax? (If so, please check to see if it’s actually true. A better option is not to send it)
- Did I check my spelling or grammar before sending it ? If not, why not? Wrong spelling and bad grammar gives an instant cue about your education. Why are you not using “Grammarly”?
- Is there a long legal disclaimer at the bottom of my email? Why?
- Does the subject line make it easy to understand what’s to come and likely it will get filed properly?
- If I had to pay Rs 100 to send this email, would I still send it?
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